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A Venue Coordinator vs. A Wedding Coordinator

Unfortunately, things haven't changed much in the wedding industry regarding the confusion between a venue coordinator and a wedding coordinator. Couples still seem very confused between these two roles and end up not hiring a wedding coordinator after speaking with their venue. Their day ends up in disappointment because they assumed they would have that one, key person to go to and rely on for their entire wedding day. Instead, they have to wait until they walk through their venue doors to receive some coordination by their venue coordinator or banquet captain, who's primary responsibility is to the get the meal out on time and at an ideal temperature.

Photo Credit: Leppert Photography

So, when you begin visiting venues and you learn that a venue has an event coordinator who tells you that you do not need to hire a wedding coordinator/planner, ask them if they will show up at the hotel while you and your girls are getting ready earlier in the day. Ask if they will be with you to provide an extra set of hands as you slip into your gown, or if they will steam the bridesmaids dresses while everyone is getting hair and makeup done. Find out if they will coordinate photography between the guys and the girls during pre-ceremony photos, or if they will assist the photographer with staging a first look. If your special day is a humid one, and photography is outside, will your venue coordinator be on hand to blot your perspiring face or fan off a particular wedding party member? Will your venue coordinator run an errand to purchase a forgotten item that you wanted to have with you on your wedding day? How about distributing tips and final payments to vendors throughout the day. Will they do that? When everyone is at the church and getting ready for the ceremony, will your venue coordinator place programs and tissues on the parents and grandparents pews or provide water and snacks to the wedding party during their downtime? Will they make sure that the programs and reserved signs are placed, ushers are ready and the groom is not alone? Will they be around to dry a tear,  lend some advice, calm an anxious family member, or fluff your train just before you walk down the aisle to greet your soon-to-be husband? Will they make sure you have a tissue in hand to wipe your tears of joy as you marry your husband? Will they be on hand at the ceremony to answer your guests questions or concerns?


If they answered no to these questions, then do yourselves a favor and hire a wedding planner so that you have peace of mind that your "go to" person will be by your side for what will be one of the most important days of your life, if not the most important day.

 Our clients have shared with us that our services were the best investment they made when planning their weddings. Some didn't even have it in their budget to hire a wedding coordinator but made it work so they could relieve their anxieties and have their "go to" person for anything that would arise on that day.

Photo Credit: Steve Lyons Photography

We are ready to be your "go to" person. Call or email I Thee Wed today for a complimentary getting acquainted session!


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