Skip to main content

Does a "Day-Of Coordinator" only show up on the wedding day?

"I've done all my own planning and want a "day-of" coordinator but can't find one who will show up on the wedding day only!  Why?"

There's probably a lot of confusion amongst engaged couples because of the term "day-of" coordinator. If you end up speaking to someone who says they will only show up on the wedding day and save you lots of money because of it, please stay clear of them!

Many wedding planners may label their coordination as "day-of" wedding coordination, but there is far more involved than just showing up on the wedding day when it comes to a professional wedding planner who knows what she/he is doing.

Photo Credit: Estes Images

Here are some reasons why a wedding coordinator shouldn't show up only on the wedding day:
Many planners begin their coordination services 4-8 weeks out because many venues request the wedding day timeline one month prior. A 1 1/2 to 2 hour timeline meeting typically kicks off the coordination services with many questions that the coordinator will ask.

Your transportation company will prefer to have a transportation schedule 2-3 weeks prior.

If you want to share a detailed timeline with your wedding party weeks before the wedding then without a coordinator, you'd have to take care of that on your own.

Many coordinators provide a final vendor payment schedule for their clients, and this needs to be done weeks prior to the wedding before final payments are due.

Coordinators take time contacting all of the vendors going over set up instructions, delivery and load in rules, arrival times and contract details. Without a coordinator you'd have to do this yourself.

You may choose not to be contacted by your vendors 1-2 weeks prior to the wedding so that you can focus on your final details leading up to the big day. The coordinator will act as the liaison between the vendors and the client.

Most coordinators will have your timeline (including all details) memorized by the time your wedding rolls around, so that they can not only be one step ahead but be quick to answer any questions that may arise.

Most coordinators allow you to reach out to them during the final 4-8 weeks with any questions or concerns you may have, or bouncing an idea off of them.

Photo Credit: JMM Photography

We're ready to plan and/or coordinate your special day! For a complimentary session, contact us today at 513-315-3122 or by email at!


Popular posts from this blog

Your Wedding “Thank You” Notes Should Be Written to Perfection

So many guests, friends and family alike, have gathered from near and far to celebrate your big day with you! You have all enjoyed a great meal, delicious cake and then you jetted off onto your honeymoon. After returning, you have unpacked your suitcases, and opened all of your lovely gifts, so now it is time to sit down and write the perfect “thank you” notes.  

Answers to Brides Most Frequently Asked Questions

Here we are....Day 6, our final day of answering your most frequently asked questions here are answers to questions 9 and 10! Question 9: When Do We Mail the Invitations.    Traditionally speaking, wedding invitations should be mailed out 6-8 weeks before the wedding. If you get anxious and mail them 10-12 weeks prior to the wedding, you might be taking a chance with your guests seeing they have plenty of time to respond and put the invitation down with intentions of RSVPing later and then they forget. Only with destination weddings should you mail your invitations 3 months out. Make sure your RSVP date is one month prior to the wedding, allowing you time to call folks who haven't rsvp'd. Part 2: Do We Need to Note the Dress Code on the Invitations?  In many cases your invitation style will depict to your guests how formal your ceremony will be. A beach wedding invitation is going to have a much different style than a more formal, traditional invitation. However, if y

Be Unique with The Creation of Your Wedding Boutonniere

There is a lot of emphasis put on the bride’s bouquet, and rightfully so. It serves as her main accessory, not just for the ceremony, but also serves an important purpose within the reception. However, it’s important to remember that the groom’s and groomsmen’s boutonnieres are just as important!