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Does a "Day-Of Coordinator" only show up on the wedding day?

"I've done all my own planning and want a "day-of" coordinator but can't find one who will show up on the wedding day only!  Why?"

There's probably a lot of confusion amongst engaged couples because of the term "day-of" coordinator. If you end up speaking to someone who says they will only show up on the wedding day and save you lots of money because of it, please stay clear of them!

Many wedding planners may label their coordination as "day-of" wedding coordination, but there is far more involved than just showing up on the wedding day when it comes to a professional wedding planner who knows what she/he is doing.

Photo Credit: Estes Images

Here are some reasons why a wedding coordinator shouldn't show up only on the wedding day:
Many planners begin their coordination services 4-8 weeks out because many venues request the wedding day timeline one month prior. A 1 1/2 to 2 hour timeline meeting typically kicks off the coordination services with many questions that the coordinator will ask.

Your transportation company will prefer to have a transportation schedule 2-3 weeks prior.

If you want to share a detailed timeline with your wedding party weeks before the wedding then without a coordinator, you'd have to take care of that on your own.

Many coordinators provide a final vendor payment schedule for their clients, and this needs to be done weeks prior to the wedding before final payments are due.

Coordinators take time contacting all of the vendors going over set up instructions, delivery and load in rules, arrival times and contract details. Without a coordinator you'd have to do this yourself.

You may choose not to be contacted by your vendors 1-2 weeks prior to the wedding so that you can focus on your final details leading up to the big day. The coordinator will act as the liaison between the vendors and the client.

Most coordinators will have your timeline (including all details) memorized by the time your wedding rolls around, so that they can not only be one step ahead but be quick to answer any questions that may arise.

Most coordinators allow you to reach out to them during the final 4-8 weeks with any questions or concerns you may have, or bouncing an idea off of them.

Photo Credit: JMM Photography

We're ready to plan and/or coordinate your special day! For a complimentary session, contact us today at 513-315-3122 or by email at!


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