Today is day 5 of us answering your most frequently asked questions! Here are questions 7 and 8.
Question 7: What Should I Know About Venue Contracts?
First and foremost, make sure you know what time set up can begin and what time you need to be out by at the end of the night. Are there additional charges like coat check or restroom attendants? Does the venue require that you use exclusive vendors? Is gratuity built into the contract? Is the venue insured? Get a detailed list of all items included in the contract, such as tables and chairs, linens, staging, extra tables needed for gifts/cake/escort cards/favors, dance floor, sound equipment for a ceremony. If a full bar is part of the contract, find out what is included and if accompaniments are part of the bar. Find out what the payment schedule is and when you need to have your final head count turned in.
Question 8: Is a Seating Chart or Escort Cards Necessary?
Absolutely! This will ensure a smoother transition from cocktail hour to dinner, when your guests are being seated. It also alleviates any awkwardness that may occur if guests aren't sure where to go when there is no seating chart. It also is a time saver when having assigned seating by tables because guests know exactly where to go.
Question 7: What Should I Know About Venue Contracts?
First and foremost, make sure you know what time set up can begin and what time you need to be out by at the end of the night. Are there additional charges like coat check or restroom attendants? Does the venue require that you use exclusive vendors? Is gratuity built into the contract? Is the venue insured? Get a detailed list of all items included in the contract, such as tables and chairs, linens, staging, extra tables needed for gifts/cake/escort cards/favors, dance floor, sound equipment for a ceremony. If a full bar is part of the contract, find out what is included and if accompaniments are part of the bar. Find out what the payment schedule is and when you need to have your final head count turned in.
Photo Credit: 513 photography
Question 8: Is a Seating Chart or Escort Cards Necessary?
Absolutely! This will ensure a smoother transition from cocktail hour to dinner, when your guests are being seated. It also alleviates any awkwardness that may occur if guests aren't sure where to go when there is no seating chart. It also is a time saver when having assigned seating by tables because guests know exactly where to go.
Photo Credit: Jeff Schaefer Photography
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